For pensioners and their families, keeping personal information up to date is essential for ensuring that records remain accurate and benefits continue without interruption. The process, while straightforward, requires careful attention to detail and adherence to specific procedures. This guide aims to simplify these processes for pensioners, their families, and dependents.
Changing one’s name, whether due to marriage, spelling corrections, or other reasons, is a common occurrence. However, it’s crucial to follow the proper steps to ensure the change is recognized officially. Here’s how to go about it:
- Preparation of Documents:
- Newspaper Cuttings: Obtain two newspaper cuttings that announce the name change – one from a Hindi newspaper and the other from an English newspaper.
- Court Affidavit: Secure a court affidavit that legally attests to the name change.
- ID Proofs: Have two forms of identification ready that reflect the new name.
- Personal Application: Write a personal application recommending the change. This must be duly recommended by a commanding officer (CO).
- Declaration Certificate: Get a declaration certificate signed by the CO.
- Sanction and Publication:
- Army AD/ Respective Records: Submit these documents to the Army AD/ Respective Records office for sanction.
- Part II Order: Once sanctioned, the change of name will be published in the Part II Order of change of name of spouse.
Change of Date of Birth (DOB)
Updating the date of birth for a pensioner or their dependents can also be necessary for various reasons. Here’s the procedure:
- Gather Required Documents:
- Court Affidavit: Obtain an affidavit from the court.
- ID Proofs: Prepare two forms of identification.
- Personal Application: Draft a personal application for the change, duly recommended by a CO.
- Declaration Certificate: Secure a declaration certificate signed by the CO.
Verification and Publication:
- Army AD/ Respective Records: Submit all documents to the Army AD Records for verification.
- Part II Order: The change will be published in the Part II Order after verification.
Change of Home Address
Pensioners often move homes, and it’s essential to update the official records to reflect the new address. Here’s what you need to do:
Document Verification:
- Verification from Soldier Board: Get your new address verified by the nearest soldier board.
- Declaration by Individual: Submit a declaration signed by the individual and countersigned by the CO.
Publication of Change:
- Unit Publication: The change of home address will be published by the unit along with the forwarding document (Fwg Docu).
Change of Home Address Due to Reorganization
In cases where a home address changes due to government reorganization, the process involves additional steps:
Declaration and Verification:
- Individual Declaration: Submit a declaration by the individual, countersigned by the CO.
- Government Reorganization: Ensure the declaration includes a note that the change of address is due to government reorganization.
Publication:
- Unit Publication: The change of home address will be published in the Part II Order by the unit.
Miscellaneous Changes
In addition to the common changes mentioned above, there are other important updates that may be needed:
Next of Kin (NOK):
- On Demise of Spouse: The change of NOK should be published by the respective units/establishments along with supporting documents.
2. Educational Qualifications:
- Higher Education: When there is a change in educational qualifications, it should be published in the Part II Order after verification of the educational document from the concerned board or university.
3. Relationship Certificates:
- Issuance: A relationship certificate is issued only once. Any changes in the relationship certificate will not be issued without the approval of the competent authority.
- Check Back : You can check these details after rectification Hamraaz Official Website.
Conclusion
Maintaining up-to-date personal records is a critical aspect of managing one’s affairs as a pensioner. Whether it’s changing a name, updating a date of birth, or altering a home address, following the correct procedures ensures that records are accurate and benefits continue without interruption. Always ensure that you have all the necessary documents prepared and verified by the appropriate authorities, and consult with your commanding officer or the relevant office for any assistance.
Keeping these records current not only helps in the smooth functioning of administrative processes but also provides peace of mind to the pensioners and their families. It is always better to address these changes promptly rather than face any inconvenience later. If you have any questions or need further guidance, do not hesitate to reach out to your local unit or the appropriate administrative office.
